ࡱ> 5@ 0;bjbj22 (XXX3       48<L44n(gninininininin$pRrXn !!!n  n$$$!  gn$!gn$$$j`  e f*2"b2Snn0nbBsu#Bsde44    eBs Gf \&f$xunn44!$d44 TOWN OF STOW Community Preservation Committee FINAL Minutes, September 25, 2006, Community Preservation Committee Meeting Present: Community Preservation Committee members: Dave Walrath (Vice-Chairman), John Bolton, Kathy Sferra, Corinne Green, and George Dargaty. Laura Spear arrived at 7:45pm Bob Wilber (Chairman) arrived at 8:15pm Also present: Members of the Lake Boon Association (LBA) and Lake Boon Commission (LBC) Administrative Assistant: Deb Seith The meeting began with quorum at 7:38pm. Bills &Minutes: VOTE: Corinne moved to accept the minutes of September 11th, John seconded and 4 votes were to approve and one vote (Kathy) abstained. NEWS & VIEWS John mentioned that he was voted to be the CPC appointee for the assessors office. John said he regrets having to miss some scheduled CPC meetings due to travel commitments. He said that another representative from the Board of Assessors may attend meetings when he is unable to (although the representative will not be able to vote.) Corinne mentioned that the Recreation Commission voted her to be their CPC appointee. Kathy mentioned that the Conservation Commission and Stow Conservation Trust would be meeting with the Board of Selectmen tomorrow (September 26, 2006) to sign the Hale Woodlands Agreement. The next step is for the State to sign the agreement and then the CPC will be asked to pay the $35,000 committed to this project. Dave reminded Kathy that $50,000 of CPC funds were voted, at a previous Town Meeting, to be set aside for the Conservation Commission to use for Open Space and Recreation Projects (with secondary approval from the CPC.) Action Item: Dave will find the warrant article for Kathy. John mentioned that he was waiting for the revised Deed Restriction Documents before creating PDF formats (which Bob Billups, Housing Partnership has requested.) Deb distributed correspondence received: seminar offerings, CHAPA Fall regional meetings, and a Beals & Thomas newsletter. (Laura arrived at this time 7:45pm) The Committee decided that since the 2nd Monday in October is a holiday; they will meet on the 3rd & 5th Mondays in October (16th & 30th). Action Item: Deb will post the new meeting schedule. MINUTES revisited: Laura would like to add one change in language: encouraging housing affordability level of 70% of annual income. The committee agreed to this change. Deb mentioned that Ed Newman, Town Moderator, requested photos of CPC projects for a Moderators Presentation. Deb gave him copies of the CPC PowerPoint presentations and photos she had on file. Action Item: Deb will contact the Community Preservation Coalition and ask if they received the professional pictures of Pilot Grove (and requests copies). George asked how much the Town of Sudbury received for their CPC State match. Action Item: Deb will find out. OPEN ACTION ITEMS New Project: G.H. headstone renovation. Action Item: Deb will follow-up with G.H. Town Hall Sprinkler System: Deb spoke with Rich (Building Inspector). Rich has the plans from Chuck Sauta and is working on getting some rough estimates for cost. The current plan is to put the tank under Crescent Street and the pumps in the basement of the Town Hall. The tank needs to be approximately 1200-1500 gallons to support the Town Hall. They are looking to put in a 2300 gallon tank so that it may be able to service other town buildings in the future (library, fire department, etc). Rich was also going to talk with the contractor that installed the sprinkler system in the Town Building. He has some very rough figures: $65,000 for the tank, $60-$65,000 for the sprinkler system, he still needs numbers for the fire alarm and other costs. Once Rich gets a ball park figure and the decision is made to continue with the process, then he will start the RFP process. CPC Member Appointments: Action Iten: Deb will contact the committees that have not sent their paperwork stating who their appointees are for the CPC. Deed Restriction Program: Deb has been contacting other Towns; asking for letters of support. She has also been talking with Beth Rust, the Sudbury Housing Specialist. Beth is very interested in the Program and would like some more detailed information. Beth has also offered to meet the Stow CPC to discuss Sudburys approach to affordable housing. Action Item: Deb will invite Beth to attend one of our meetings in October or November. Once a date is set, Deb will extend the invite to the Stow Housing Partnership. Action Item: Bob will follow-up with Beth and answer her questions regarding the DR program. Laura supplied the Committee with a list of issues that were discussed at the September 11th meeting. Action Item: Laura will rework the guidelines and create 2 documents (one targeted at the applicant and one written as an overview for anyone interested in learning more about the program) - she will send this to Deb by the end of this week. Judi sent a revised Marketing Plan but did not revise the other documents. Laura suggested the Committee keep moving forward. Action Item: Deb will ask the Housing Partnership if they have a definition of Local Preference so that our documents can be consistent. Deb will forward the information to Laura. Town Meeting: Dave mentioned that there is talk of a January Town Meeting. If this is the case, then the Warrant may be opened in November and closed in December. The Committee agreed that the CPC may be sponsoring some warrant articles. Action Item: Deb will check with Susan MacLaughlin about the possible Town Meeting date. Action Item: Deb will contact Linda Hathaway (ancient documents article), Liz painter (Town Hall Sprinkler System), The Lake Boon Commission (lake restoration project), and G.H. Gledhill (headstone restoration project) and give each group a heads up in case they would like to submit a formal application to the CPC for consideration. Deb will encourage interested parties to come with as complete a package as possible (in general, the more information the Committee has the faster they can make decisions). Kathy asked if we should have formal deadlines for applications. John suggested possibly saying 30 or 60 days prior to Town Meeting (that way the deadline dates would not have to change with each Town Meeting). Dave asked how other CPCs and Planning Boards deal with application deadlines. John suggested asking Sudbury (Beth Rust) how they handle the issue. Bob Wilber arrived at this time (8:45pm) LAKE BOON ASSOCIATION Barry Price (LBA president) and Kent Seith joined the CPC members at the conference table. Other members of the LBA, Lake Boon Commission, and residents were present. The members of the CPC introduced themselves and stated what committees they each represented. Kent Seith mentioned that LBA has approached the CPC at two meetings prior to this one and tonight they planed to submit a formal application and give an update on what they have done since receiving some feedback from the CPC. (A copy of the proposal from LBA is filed with CPC documents.) Kent mentioned that the LBA/LBC held a public meeting (well attended & very favorable), conducted a survey (91% in favor), and residents that attended the public meeting started a petition (going door-to-door) and collected 144 signatures as of today. There were only a couple people who would not sign because they feared that signing would result in a tax increase. Bob impressed everyone with his pronunciation of Lake  HYPERLINK "http://oldewebster.com/archive/images/lake/lake_map.jpg" Chargoggagoggmanchauggagoggchaubunagungamaugg ( HYPERLINK "http://oldewebster.com/history/lake_chargogg.htm" http://oldewebster.com/history/lake_chargogg.htm) which loosely translated means Ill fish on my side, you fish on your side, and everyone fish in the middle. Questions raised by the CPC members & the LBA/LBC responses below: Will native weeds be affected by the treatment? Yes, but the LBA/LBC plan to continue with their current grant program of re-introducing native plants to lake. Q. Who was heading up the Glen Echo Lake Project in Charlton? A. We believe it is the equivalent of the Stow LBA. Q. Have you given any consideration to a yearly maintenance plan (after the restoration is done) and how that might be paid for? A. Conray Wharff (LBC) said that both Paul Blazer (Hudson Administrator) and Bill Wrigley (Stow Administrator) did not think this funding would be a problem. Q. How accurate are your estimates? A. There are two vendors that do this is New England. The LBA said both vendors are very familiar with Lake Boon and the estimates were done recently. Members of the LBA felt very confident that the cost estimates would not greatly increase. The LBA also stated that the costs included a full treatment of basin 1; however, spot-treatment may only be necessary, which would lower the cost. Q. What about monies raised by the LBA/LBC? A. That money would be used to implement a lake maintenance program after the lake has been restored. Q. What if the warrant article does not pass at the Hudson Town Meeting? A. The Town of Hudson has never had a problem in the past, but if there was an issue, then Stow could still move forward but with less treatment in the first basin. Q. What about the resident comments youll never get all the weeds and dredging is the only way? A. At this point we either restore the lake or let it die. The LBA/LBC are committed to the restoration project and an on-going maintenance project to continue to address the weed issue in an on-going manner. The LBA/LBC agrees that dredging would also work, but it costs $50-$80 million dollars. Q. What about people who bring the non-native plants in on their boats? A. We post signs and have a weed watching program. Q. Is there any danger to well water? A. The last time the treatment was done, the people who sought litigation had their well tested. The well was 4 feet from the lake and had no detectable signs of the chemical in it. The shelf life of the Sonar is 21 days in water and 90 days in soil. The legal State limit is 150 parts per billion; our treatment will use 20 parts per billion. The Sonar stops photosynthesis in the plants. Sonar has been around for more than 20 years. Other towns use this treatment in their drinking supply water. Q. Is there an ideal time of year to do the treatment? A. Yes, in the Spring. Q. What about people who complained about getting a rash when swimming at the Town Beach the last time the Treatment was done? A. The Town Beach is located on the 1st basin, and & the 1st basin was not treated. In addition, a barrier was put up between the 1st and 2nd basin, so it is highly unlikely that it was the Sonar that caused that rash. Q. Hudsons warrant article states that they will pay $38,000 (1/3) and Stow will pay $77,000 (2/3). This is inconsistent with the current CPC application which states $34,500 (30%) and $80,500 (70%). A. The LBA will change their application to the CPC to reflect a 1/3 2/3 split between Hudson and Stow. Q. Can you provide something from Stows Town Administrator stating his support of the project and his views on any liability issues? A. We believe that the Town administrator supports the project, and once the vendor is determined, we will work with that vendor to come up with a contract that is acceptable to the Town Administrator. Action Item: Deb will coordinate a meeting between the Town Administrator, the CPC, LBA, and LBC. George suggested that the LBA/LBC start a letter-writing campaign to all the local newspapers in order to gain support of the residents and the Town officials. The Committee in general thanked the LBA/LBC for the amount of work, detail and follow-up they have done. They thought that they would be able to make a decision after the meeting with the Town Administrator (at a regularly scheduled meeting). They understood that Hudson was also waiting on a decision from Stow. John left the meeting at 9:11pm. Deed Restriction Program revisited: The Committee members agreed that even though DHCD may not be moving forward with many new projects during this election season, they would like to keep moving forward and show Stows commitment to the program by submitting a final proposal asap. Estimated Timeline: Action Items: Laura will send Deb her updated guidelines (2 documents) by the end of this week. Bob will update the cover letter in time for submission to DHCD. Deb will submit a revised package to Town Counsel, Jon Witten at the end of this week & ask for revisions by October 9th. NEWS and VIEWS revisited Dave mentioned that Housing Authorities can now acquire properties. George moved to adjourn at 9:29pm, Laura seconded, and approval was unanimous. Action Item: Deb will send Dave an electronic version of the support letter for state officials to tweak. Deb will wait to contact the state officials and Stows committees/boards (asking for letters of support) until we have a package for them. 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